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Office of the Registrar at Lehman College

 

FAQs

Graduation

When should you file?

If the Fall is your final semester, you must apply during the Fall Graduation Application Period. If the Spring is your final semester and you are not taking Summer courses, you must apply during the Spring Graduation Application Period. If Summer is your final semester, you must apply during the Summer Graduation Application Period. The deadlines for the application periods are listed on the corresponding Academic Calendar. Prior to applying for graduation, kindly visit an Academic and a Department Advisor to ensure you have met all the requirements for graduation.

What should you do if you receive a letter from this office?

If you receive a letter from the Office of the Registrar read it carefully and follow any instructions listed on the letter. You may visit our office to follow up to ensure the issue has been corrected. When visiting the office, kindly have the letter on hand. You may also email the Graduation Audit Office for further inquiries at graduation.audit@lehman.cuny.edu.

How do I find out about the graduation ceremony?

The Graduation Ceremony for the Fall, Winter, Spring and Summer graduation candidates is held on the last days of May or early June. Check the Spring Academic Calendar for the Ceremony dates. Information regarding cap and gowns, rings, photos, yearbook, etc, can be found in the Office of Student Affairs, located in Shuster Hall 204. You may also view Commencement information online on the Commencement Ceremony page on the Lehman Webpage.

Do I have to attend the ceremony?

Attending the ceremony is not required for Lehman students, however, filing for graduation is mandatory. You worked hard so come celebrate with your friends, family, and professors.

Transcripts

What are E-Transcripts?

The term E-Transcript refers to any transcript that is delivered to the recipient in an electronic format instead of being printed and mailed to the recipient. The availability of specific E-Transcript delivery options depends on the individual institution. This means that some institutions may offer one or more options for delivering your transcript electronically and other institutions may not offer any electronic options.

What are the methods that I can send my Lehman College transcript electronically?

Lehman College offers the following electronic methods for delivering your transcript:

  • PDF transcripts delivered to participant institutions in our Transcripts Network
  • Download of PDF by Third-party Recipients

What does "PDF Delivered Electronically to Recipient" mean?

When you see this option on the order screen, it means that the school from which you are ordering your transcript is capable of delivering transcripts in a PDF file format and the school you have selected to receive the transcript is participating in the Credentials Transcripts Network and is able to receive PDF transcripts electronically from us.

What does "PDF Downloaded by Recipient" mean?

When you see this option on the screen, it means that your transcript will be created as a PDF document and we will then notify the intended recipient that it is ready to be downloaded. This method is generally used when you have designated an individual or other non-educational institution who is not a participant in our network as the recipient.

What does this mean to me and why should I prefer this method of delivery over other methods such as 1st Class Mail or FedEx?

This option represents one of the fastest methods for delivering your transcript to the receiving institution. Using this option normally means that once the sending school has completed the processing of your order, it will be delivered much faster to the receiving institution. In addition, we will send you an email confirming the delivery so you will know immediately that your transcript has been received. With traditional "First-Class Mail", there is no way to confirm that your transcript has been received.

When I receive the email acknowledgement, does it mean that the receiving institution has completed the processing of my transcript data?

Normally the receiving institution must still do additional work on your information before it actually appears in their student records system. For this reason, you might call the admissions office and they may still respond that your transcript is not in their system. However, if we have sent you an email acknowledgement, then you can rely on the fact that your transcript is in the possession of the receiving institution but possibly still being processed. Your email acknowledgement from us is similar to a delivery confirmation from the U.S. Post Office on an Express Mail or Priority Mail package. It is also like confirming delivery of a FedEx or UPS package by tracking it online.

My order was entered as "PDF Delivered Electronically to Recipient" but it has been several days and I have not received an email acknowledgement that it has been delivered. What could have gone wrong?
Once your order is entered into our system, any of the following situations could be affecting the delivery of your transcript:

  • All transcript orders require some form of authentication or authorization. If you were not originally authenticated by the sending institution at the time your order was placed or your order was eligible for "Automatic Authorization" but we could not match the information you provided to information in the institution’s student records system, then your order may be waiting on you to send in a signed Authorization Form. If this is the case, we will be sending you a reminder notice and a copy of an Authorization Form.
  • It is possible that you have an outstanding obligation to the institution and this is preventing your order from being processed. If so, you should have received an email from us telling you about this problem and how to correct it.
  • If you entered any of the student identifying data incorrectly (such as Social Security Number, date of birth, or student name) the institution's staff may be having trouble locating your records.
  • If you attended the institution prior to the time they began maintaining electronic records, then it is possible that you are seeing this option because you entered your from/to attendance years incorrectly on the order screen and the institution will be unable to complete your order electronically. This "PDF Delivered Electronically to Recipient" option only appears on our screens when both the "Attended From" and the "Attended To" years on the order form are later than the first year of electronic data maintained by the institution.
  • If the email address that you entered on your order was incorrect or if your email provider is blocking our emails to you (mysupport@credentialssolutions.com), then you will not receive our notifications about problems with your order and will not receive our authorization reminder forms. Note: if you never received your order receipt email from us, then there may be a problem with the email address you provided and you should contact our Customer Service Department at the number shown below.
  • If you selected a "Hold for Grades" or "Hold for Degree" option on your order (if the institution offered such an option), then your order will typically not be completed until this information has been posted at the end of the term.

Can my 3rd Party PDF be uploaded to an application service?

The 3rd party PDF is encrypted for security purposes. The encryption cannot be removed. When submitting the PDF to an application service, not all services will allow for an encrypted PDF to be uploaded. In this circumstance the PDF would need to be printed, scanned, and then uploaded to the application service. PDF transcripts viewed electronically are recognized as official documents. A printed copy of a PDF Transcript will be considered "unofficial" and will display the words "PRINTED COPY" on all pages of the PDF.

How can I check the status of my order?

You may check the status of your order by going to www.transcriptsplus.net/order and clicking the "Check the Status of My Order" link. You will need your original order number as well as the Student ID number or Social Security number that you entered on your order.

Student Records

How do I View My Grades?

Grades can be viewed in CUNYfirst Student Center. Click View My Grades for navigation and instructions.

Can I have a copy of my transcript from other schools?

We can only provide transcripts issued by Lehman College. Documents originating from other institutions must be requested by the originating institution.

How do I request for a transcript?

You may request a transcript online by clicking here, in person in the Office of the Registrar, located in Shuster Hall 102, or by mail.

How do I change my Address/Name/Social Security Number?

To change your address, click View/Add Addresses for navigation and instructions. If you change your address in the Student Center, you can only change your Home, Mailing and Billing address types. To change the Permanent address, download the Personal Data Change Request Form and return the completed form to the Office of the Registrar in Shuster 102. You may also use this form to change/correct your name and Social Security Number on file. Name Changes must be done in person with two (2) types of legal documentation. Photocopies will not be accepted. Visit the Student Records section of our website regarding appropriate documentation. Social Security Number changes must also be done in person accompanied by an original, signed Social Security Card or Taxpayer Identification Number (if student does not have a Social Security Number) and Photo ID.

When is a grade of "WD" and/or "W" assigned to a course?

If you drop a course during the first week of classes, the course will be deleted from your transcript. If you drop a course during the Withdrawal Drop period (typically the 2nd and 3rd week of classes), a grade of "WD" will be assigned to the course. The "WD" grade will not affect your GPA and will not appear on your unofficial/official transcript. If you drop a course during the Withdrawal period, a grade of “W” will be assigned to the course. The "W" grade will not affect your GPA, however, will appear on your unofficial/official transcript. All withdrawal periods can be found on the respective Academic Calendars.

How do I add or drop a course?

For instructions on how to add a course, click on "Enroll Classes PDF Icon." For instructions on how to drop a course, click on "Drop Classes PDF Icon."

How do I get a grade changed?

Students dissatisfied with the grade awarded in a course must first contact the instructor of that course. It is the instructor's sole judgment that determines the grade recorded with the Office of the Registrar. View a current copy of the Lehman College Bulletin for details and limitations on the grade appeal process.

ePermit

How does a student identify courses at CUNY to apply for an ePermit in CUNYfirst?

Students may select in Self Service the ePermit option. This enables students to search across CUNY for equivalent courses with a link to scheduled class sections for a specific term.

How many ePermits can I submit for one course?

Each permit request is for a single course and its equivalent. Therefore, when applying for an ePermit, students can select multiple institutions for each course equivalent. Student should not submit multiple or duplicate requests per institution for the same course.

How can a student check the status of submitted ePermit request?

You may view the status of your ePermit by using the following navigation:

  • Log into your CUNYfirst account
  • Select Student Center/ Self-Service/ Other Academics
  • Select “ePermit” from the drop down menu
  • Select the Term for your HOME College
  • Select “Search ePermit”
  • Click on the ePermit of the status you wish to check
  • Select “Continue”

Note: An approved ePermit does not automatically register a student for a course, nor does issuance of an ePermit guarantee enrollment at the HOST College.

How will my course(s) be transferred to my Lehman record?

Courses will be transferred to the HOME College and recorded with the grade assigned by the HOST College which will include their combined GPA. The number of credits transferred for each course will be the value assigned by the HOST College and not the HOME College. (e.g., BIO 181 is 4 credits at HOME College, an equivalent course taken on permit is 3 credits at the HOST College; upon transfer the student is awarded 3 credits on their HOME College transcript with the HOST College's name duly noted.)

How do I cancel my approved ePermit request/course?

A student may cancel his/her ePermit request at any time prior to registering at the HOST College. If a student enrolls in a course at the selected HOST College and decides not to attend the course, it is the student’s responsibility to cancel the course registration at the HOME and HOST campuses as well as the ePermit request. The students must notify their HOME College of the cancellation request before classes begin to avoid a tuition liability and to prevent any academic consequences. An ePermit cancelled after the first day of the term is subject to CUNY refund policy dates and deadlines published in the Academic Calendar.

Will I receive Financial Aid for the course(s) taken on ePermit?

It is the student’s responsibility to make certain that his/her total credits meet financial aid eligibility and credit load requirements. Students should meet with an academic advisor at their HOME College with any course related questions. Questions concerning financial aid can be addressed by a financial aid counselor at the HOME College.

Where do I pay for the courses I take on ePermit?

Tuition is charged and paid at a student’s HOME College. Students eligible for financial aid are to apply through their HOME College and are responsible for meeting any credit load requirements. Tuition is calculated based on the HOST College credits. Courses for which material fees are applied are paid by the student to the HOST College.

TAP

How can I get my TAP if I have accumulated 60 credits and declared a major past the deadline?

Once a student fails to declare a major on or before a deadline, he/she loses TAP for that particular semester. There are no exceptions.

Must the ATB requirement be met before the first day of classes for the term seeking aid?

Students must take the ATB exam within the add/drop period of the term, even if the student is given permission to retake the ATB exam.

How can a first-time state aid recipient become eligible if they do not have a High School Diploma or GED from within the United States?

To become eligible for state aid, the student must pass the ATB exam prior to the census date of the corresponding term, if they do not possess a High School Diploma or GED from within the United States.

Is a home-schooled student eligible for state aid?

Yes. A home-schooled student is eligible for state aid if they have a letter from the District Superintendent, or the student can take and pass an approved ATB Exam or the GED Exam.

Does a student have to take an ATB Exam if they have an Individualized Education Diploma (IEP) diploma?

Yes. A student must pass an ATB Exam. IEP diplomas are not equivalent to a local or Regents Diploma.

Can schools still accept affidavits for students stating that they have a High School Diploma from outside of the United States?

No. Effective July 1, 2006, students without a High School Diploma from the United States must have passed an approved ATB exam.

Would students have to obtain a GED or do the credits alone meet the ATB requirement?

If the student has earned the SED required 24 core credits, they must obtain a GED to prior to the first day of classes to fulfill the ATB requirement